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Senior Payroll Specialist

Role: Senior Payroll Specialist, US

Purpose of role: Assisting the Payroll Manager with team management and ensuring that company’s payroll functions are met

Reports to: Payroll Manager

Key Responsibilities:
  • Lead and oversee the administration of payrolls, ensuring that payrolls are paid accurately and on time
  • Help ensure that the team is compliant with relevant rules and legislation
  • Oversee the validation and processing of spreadsheets and HR and Time and Attendance files
  • Finalisation and payment processing in respect of company payrolls
  • Overseeing 401K administration and returns
  • Applying national and state regulations and company rules on all payments and deductions
  • Pursuing policy of continuous improvement
  • Lead on knowledge of tax and other regulations in relation to team support
  • Assist with reconciliation processes and resolution of any payroll discrepancies
  • Demonstrate and maintain a positive customer service focus to both internal and external payroll customers
  • Work cross functionally with other departments
  • Check and sign correspondence where required
  • Assist with year-end duties such as balancing, reconciliations and year end returns
  • As the team grows, develop team members and perform activities that help with long term retention of team members
  • Assist with special projects related to the payroll function
  • Research and prepare special reports for management and ensure reporting needs within the company are met
  • Carry out problem and error analysis including period end checks
  • Support growth in the company
  • Other duties as may be required


Essential Knowledge, Skills and Experience:
  • 7+ years payroll experience is required with some experience of managing people preferred
  • Hands-on approach to problem solving
  • Able to step in and out of day to day payroll related activities where required to support the team.
  • Detailed knowledge of tax regulations including national and state legislation.
  • Demonstrable experience of working to deadlines and performing duties under pressure.
  • Microsoft Excel knowledge to at least Intermediate level.
  • Ability to see through tasks fully with minimal support ensuring stakeholders are kept on board and fully informed.
  • Good analytical ability and excellent communication skills.



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