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Administrator

Role:Administrator – Director Support

Purpose of role:
To provide confidential, professional and proactive administration support to Directors.

Location: Dublin

Duration: Full time Permanent

Key Responsibilities:
  • Providing proactive administration support to Directors within relevant business area.
  • Efficient diary management to ensure a controlled and manageable schedule of meetings.
  • Organising internal and external meetings ensuring preparation and circulation of relevant documents in advance.
  • Producing accurate and well-presented documents, reports and presentations.
  • Processing confidential & sensitive information with judgement and tact.
  • Overseeing and booking complex travel arrangements and accommodation requirements for Directors as required. Collating necessary travel documentation.
  • Handling all incoming calls appropriately, determine their priority and re-direct if appropriate.
  • Point of contact for internal and external queries and respond to queries as appropriate on behalf of the Directors.
  • Preparing and collating information for meetings to include agendas, presentations, reports, spread sheets, minutes and ensuring effective distribution and follow up of key actions from the meetings.
  • Establish and manage paper and electronic filing system.
  • Processing expenses using the Concur system in line with company policies
  • General administrative duties.
  • Provide coverage for Personal Assistant within business area, where required
  • Ad hoc projects/tasks as required.
Skills / Knowledge/Experience Required:
  • Be an experienced Administrator with 2-3 years’ experience - ideally in a large, fast pace organisation or a smaller organisation where you were the “go to person” in a busy office environment
  • Business related qualification - desirable but not essential
  • Proven ability to handle confidential information with discretion.
  • Proficient in Microsoft Office Suite
  • A genuine passion or interest in the retail industry a distinct advantage
  • Fast and accurate typing.
  • Attention to detail and Accuracy are essential.
  • Excellent written and spoken communication skills.
  • Strong interpersonal skills, discreet and trustworthy.


Personal Attributes:
  • Communicates with conviction, using knowledge effectively to influence and gain support
  • Motivated, energetic with a positive “can do” attitude.
  • Initiates and builds open and honest relationships and enables others to work effectively together both in and outside the team
  • Delegates to the right people with the right skills, setting clear expectations and providing timely feedback
  • Customer focused outlook with a proactive approach to improving customer experience, encouraging others to deal with internal customers’ needs and feedback promptly
  • Explores and considers other’s opinions and views and has the ability to respond constructively to challenging views
  • Excellent attention to detail with the ability to make links between different pieces of information and helps others to interpret and understand it
  • Evaluates different options and alternatives before making decisions
  • Views setbacks as opportunities for growth and learning and quickly adapts approaches
  • Effectively prioritises, staying on top of multiple tasks, delegating where possible considering resources, managing to time whilst flagging risks
  • Proven ability in managing sensitive matters whilst ensuring all Primark information remains confidential to the business
  • Operates with a high level of integrity, diplomacy, tact and professionalism
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