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People & Culture Administrator

People & Culture Administrator

As our P&C Administrator you will provide administration support to the People & Culture Administration Function responsible for the Head Office functions within our Dublin Head Office. This is a great opportunity for someone looking to grow their HR experience within a fast paced support environment.

Key Responsibilities:
  • You will be responsible for building, strengthening and maintaining strong relationships by helping and advising in all aspects of People & Culture related queries.
  • You will be the first point of contact for day to day People & Culture queries in the Business Partner’s absence.

Employee Relations
  • Assist the Business Partner with queries relating to employee relations including disciplinary and grievance issues.
  • Provide timely and effective support and advice to internal customers

People – Building relationships with colleagues
  • Demonstrate a high level of confidentiality and diplomacy
  • Work collaboratively with the People & Culture Team
  • Develop own capability by using all available resources to learn and achieve targets

Recruitment and Employee On-boarding
  • Carry out full on-boarding of new employees including coordination of induction programmes.
  • Issue new joiners with contracts and offer letters

Reports / Compliance
  • Collate and Maintain department reports - headcount, induction, training, annual leave, performance management and sickness reports.
  • Assist with updating weekly and period departmental reports
  • Produce accurate reports for senior executives and directors

General Administration
  • Support the People & Culture Business Partner and their responsibilities in the development and improvement of People & Culture policies and procedures.
  • Maintaining and updating Personnel records and the company HR Information System - Workday
  • Miscellaneous administration to support the People & Culture department as require

Learning and Development Administration
  • Work closely with external trainers to facilitate training courses.
  • Action invites to all employees attending internal courses
  • Maintain up to date records on the company's HR information system of all learning and development activities
  • Record all Performance Development Reviews (PDR) and Probationary Reviews

Skills/Knowledge/Experience:
  • Experience using HR Systems such as Workday is a distinct advantage
  • Must have at least 1 years experience in a fast paced HR Admin role
  • Experience and competence with business software such as Microsoft Office Packages
  • Ability to operate within a highly pressurized and fast paced environment and work on your own initiative
  • Accuracy, attention to detail and a pro-active approach
  • Excellent planning, organising and co-ordinating skills
  • Excellent communication skills, both written and verbal, high level of energy and a positive can-do attitude
  • Demonstrate excellent interpersonal and customer-facing skills
  • HR qualification desirable

Behavioural Competencies
  • Working with Others; Influences with passion and energy, exciting people in their vision
  • Decision Making; Makes informed decisions with pace and confidence, in difficult and pressured situations
  • Self-Direction and Agility; Promotes a culture of optimism, enthusiasm and mutual support
  • Customer Experience; Understands, always considers and delivers for their customer. Demonstrates a high level of trust, collaboration, confidentiality and diplomacy.
  • Innovation; Implements a plan for managing and responding to innovative ideas and business opportunities
Apply

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