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Procurement Business Advisor - Facilities Management

Role: Procurement Business Advisor – Facilities Management
Reports to: Procurement Business Partner – Facilities Management
Work Location: ROI
Procurement play a key role in enabling Primark to deliver “Amazing Fashion at Amazing Prices” whilst supporting a significant store expansion programme and business transformation.
Procurement @ Primark look after “Goods not for resale” (GNFR) covering categories such as Supply Chain, Marketing, IT, Facilities Management, Retails Operations and Store Development.
Our team partners with the business to develop strategies to create competitive advantage for the business, with a focus on value creation, innovation and risk management.
The Procurement Business Advisor –Facilities Management is a role partnering with our Facilities Management team.
This role is accountable to create, develop and execute effective strategies to maximise commercial, sustainability and operational benefits from a subset of this spend category.
  1. Facility Management (FM)
  • Partner with the FM team to ensure that we have the right suppliers in place to ensure quality, pricing and delivery objectives are met.
  • Develop and execute Category plans aligned to relevant function objectives.
  • Lead all tendering and contract execution for FM working closely with Legal team and relevant stakeholders.
  • Champion environmental and sustainability agenda.
  • Establish and maintain strong relationships with key stakeholders, ensuring business alignment on critical objectives.
  • Identify value add opportunities (cost savings/avoidance etc.) and work with the internal customers to get buy-in to deliver and regularly report against them.
  • Identify risks to existing Primark supply and develop mitigation strategy.
  • Provide concise market intelligence and market sourcing research for internal customers with
recommendations on sourcing opportunities.
  • Lead Supplier Relationship Management for the category supporting development and reporting against relevant KPI’s/SLA’s.
  • Anticipate the future growth plans of the business and ensure that respective subcategory plans are setup to enable.
  • Work with New Markets team to ensure category plans consider store roll expansion programme as Primark enter new countries, from market research, to new supplier identification, negotiation and contract implementation.
  1. Compliance and Governance
  • Liaise with internal and external stakeholders on all procurement-related matters and ensure they are in compliance with procurement policy and procedures.
  • Negotiate contracts with new and existing suppliers, ensuring contract terms achieve benefit to the organisation and govern the long-term relationships
  • Benchmark price structures across all regions to ensure value for money through the life of a contract.
  • Create and distribute guidance on how to purchase items in the categories in scope to internal stakeholders to ensure category strategy is followed
  • Identify and advise internal customers of commercial risks supply assurance issues and work to mitigate risk to protect Primark.
  1. Contractual and Legal
  • Ensure Primark is adequately legally protected and insured in commercial agreements.
  • Ensure compliance to contract approval policy via legal review and appropriate grant of authority for contracts and SOW’s.
  • Put in place contracts, framework and legal agreements for all suppliers as required.
  • Ensure that all contractual arrangements adequately indemnify Primark and their insurers.
  • Ensure legal frameworks and purchase orders are in place for all procurement activity as per policy.
  • Actively champion sustainability and be conscious of Corporate Social Responsibility Policy.
  • Be aware of the requirement for suppliers to comply with the Primark Code of Practice.
  1. Operational Effectiveness
  • Through category management, establish a robust supplier base that delivers the required quality, cost and service in compliance with Primark Ethical Trade Strategy.
  • Use appropriate tools to maximise efficiency and transparency of sourcing and commercial negotiations e.g. eRFX, auctions.
  • Maintain a current view of overall category spend, supplier data, market intelligence and best practice
  • Ensure regular communication with relevant stakeholders.
  • Ensure all direct reports have objectives and personal development plans that are regularly reviewed
  1. E-sourcing and Systems
  • Ensure events are scheduled, prepared and managed to deliver best value through our e –sourcing tool (Scanmarket).
  • Ensure compliance to Procurement systems policy, such as contract management systems and P2P
REQUIRED EXPERIENCE
  • 4+ years related experience in a Procurement role.
  • Experience and knowledge in FM related categories of spend within a fast-paced environment.
  • Demonstrated ability to forge close business relationships with internal and external stakeholders.
  • Strong knowledge and understanding of procurement processes, policy, and systems.
  • Experience of working within fast-paced and matrixed organisations.
  • Experience of developing strategic partnerships with key suppliers.
  • Ability to meet deadlines and prepare regular reports to share progress and performance
  • Knowledge of financial, legal and commercial contracts, sustainability/CSR and ethical sourcing

PERSONAL, SKILLS & COMPETENCIES:
  • Strong business and commercial acumen.
  • Curiosity with ability to drive change.
  • Self-motivated, focused and results orientated.
  • Driven achiever with proven track record.
  • Innovative and resourceful.
  • Ability to influence internal and external stakeholders.
  • Excellent problem solving, strategic thinking and planning skills.
  • Highly effective and skilled negotiator.
  • Excellent organisation, prioritization and time management skills.
  • Ability to analyse, evaluate and recommend on risk at strategic level
  • Excellent verbal and written communication skills.
  • Project management skills.
  • Ability to travel as required (>20%)
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