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Project Coordinator

Job Title: Project Co-ordinator
Team: Digital Team
Location: Dublin / Reading
Job-Type Fixed Term Contract, 12 x Months

Purpose of the Role:
On a day-to-day basis, the Project Co-ordinator will work closely with the Programme team and Project Delivery Lead, responsible for maintaining project documentation, such as plans and reports; assigning tasks and controlling schedules; communicating the project’s progress to team members and other stakeholders.

Duties & Responsibilities:
  • Builds agendas for project and workstream meetings.
  • Responsible for workshop co-ordination and planning for the team, including arranging sessions and booking meeting rooms and other facilities as required.
  • Attendance at project meetings, capturing meeting minutes cascading as appropriate.
  • Liaising with key stakeholders and the Programme team on meeting follow up requirements.
  • Supporting with preparing briefing packs, including presentations.
  • Adhoc diary management support for the Programme team.
  • Managing project governance schedules.
  • Responsible for raising Purchase Orders, working with the PIAT system to capture all necessary data, and supporting financial processes for tracking of project costs.
  • Coordinates project status updates and supports effective communication of same to the Programme team.
  • Acts as a point of contact for matters relating to the project.
  • Providing administrative support as needed.
  • Ensuring projects adhere to frameworks and all documentation is maintained appropriately for the project.

Skills & Experience:
Essential:
  • Competency in Microsoft applications including Word, Excel, and Outlook
  • Ability to work to tight deadlines.
  • Exceptional verbal, written, and presentation skills.
  • Excellent attention to detail.
  • Excellent planning and organisation skills, ability to multi-task, plan and prioritise work schedule for self and team and work within agreed timescales
  • Knowledge of computer project management software
  • 3+ years’ experience in a fast-paced office environment

Desirable:
  • Financial systems experience
  • Formal Project Management qualification

Personal Attributes
  • Operates with a high level of integrity, diplomacy, tact and professionalism.
  • Enjoys working as part of a collaborative team.
  • Proven ability in developing effective working relationships across all levels of the organisation.
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  • Project Management, Reading, England, United KingdomRemove