Payroll Coordinator

Role: Payroll Coordinator

Location: Madrid, Spain

Reporting to: Payroll Manager

Full Time, Permanent

Main function of role:

• Ensure accurate and timely process and balancing of Primark’s Spain and Portugal payrolls alongside the production of financial information.

• Provide flexible support to senior payroll team including support on data uploads to the payroll system to high level of accuracy.

Key Responsibilities

• Help ensure that all store payrolls (including own store payrolls) are delivered to a high standard of accuracy and in accordance with current Spain and Portugal legislations, company regulations and collective agreements.

• Following detailed payroll checking procedures across all areas such as report production, payroll checking and correction, sickness processing, etc.

• Provide flexible support to the Iberia payroll team.

• Liaise with governing and statutory bodies as required for any research.

• Carry out Time-pro, WD data validations and any uploads.

• Assist with tax year end duties such as balance reconciliations and tax control accounts.

• Process timely payments to employees and authorities in both Spain and Portugal.

• Payroll/Finance reconciliations.

• Write, modify and produce reports for Payroll and wider business such as sickness reconciliation reporting from FIE data, trade unions, dismissal.

• Assisting the Payroll manager during internal and external payroll audits.

• Continuously embracing system and process improvements to boost payroll delivery, accuracy and compliance.

• Other duties as may be required – taking on additional responsibility to support international payroll.

Skills & Competencies

• Successful candidates should be degree in labour relations, business Administration or related studies

• Up to date working knowledge of payroll practices.

• Experience of problems that can affect payroll and experience of resolving common payroll issues.

• Experience of tax year end practices and requirements.

• Ability to work under pressure and commit to tight deadlines.

• Ability to communicate effectively at all levels, both written and spoken.

• Ideally have an intermediate English-speaking level.

• Microsoft Excel knowledge at Intermediate level or above.

• Ability to work on own initiative as well as part of a wider team, whilst managing workloads and remaining flexible.

• Detailed knowledge of payroll rules and common payroll problems that can occur.

• Strong analytical ability.

• Ability to influence and interact well with team members.

• Organizational and time management skills in managing multiple, diverse and sometimes conflicting priorities.

• Experience in payroll compliance practices.

• Ability to make decisions in a timely manner.

Experience

• Typically, 3 or more years of Payroll experience preferable.

• Very good experience and knowledge of current labor law in both Spain and Portugal.

"Compromiso con igualdad de oportunidades"