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Construction Administrator

Role: Construction Administrator
Purpose of role: Provide administration support to the Construction Department in addition to providing administration support to the Director of Store Development & Facilities Management

Store Development Administration
  • Management of central Store Development VPN ensuring that key documentation is accessible to all at all times.
  • Administration for the monthly Property Boards and CRMs ensuring all information is collated and present from the different stakeholders.
  • Management of Contractors on site report, ensuring the information is accurate.
  • Updating and maintaining the store opening schedules.
  • Management of Construction team documents, templates and other team administration ensuring that key information is accessible to all team members at all times.
  • Ability to navigate and be able to use Primark’s DAD system for uploading and accessing documents and photographs
  • Ability to navigate and be able to use Primark’s Sharepoint system for uploading and accessing documents and other information.
  • Responsible for collating all Purchase Orders (PO’s) from third party consultants along with supporting quote/back-up information and uploading to Primark’s Internal Finance system
  • Management and ownership of this PO process including holding / administering PO review meetings as and when required and issuing approved POs to business stakeholders
  • Issuing all POs to external suppliers following final sign-off
  • Responding to any PO queries and consolidating issues / actions to be addressed or approved by Construction Team
  • Working with Finance to investigate and resolve any PO queries issued by Construction or Third Party Suppliers.
General Administration
  • Ability to handle confidential information with discretion
  • Preparation for internal and external meetings, including circulating agendas and collating and producing all relevant documentation; presentations, reports, spreadsheets, and also ensuring effective distribution and follow up of key actions from the meetings.
  • Reliably and proactively drafts, edits and maintains key correspondence on behalf of the Director.
  • Produces accurate reports, documents and presentations.
  • Coordinates diary management for Director of Store Development & Facilities Management.
  • Provide contact support for the Department generally.
  • Manages the reconciliation of expenses for Director of Store Development using an online platform.
  • Manage the business travel arrangements for the Director of Store Development & Facilities Management.
  • Ad hoc projects/tasks as required.
  • Minute taking for all Construction and related team meetings
Operating Standards​​​​​​​
  • Maintain adherence to all systems and working practices across the department to improve productivity whilst promoting best practice.
  • Familiarise yourself with the Primark Code of Practice on the Procurement of Merchandise.
  • Comply with company procedures in regard to security.
  • Comply with all EHS policies and procedures.
People
  • Optimise morale through effective communication and promote a positive work environment
  • Develop own capability by using all available resources to learn new systems and procedures and achieve targets
  • Take responsibility for achievement of personal goals
Skills/Knowledge/Experience​​​​​​​
  • Experienced in an administration role
  • Advanced IT skills to include PowerPoint and Photoshop
  • Ability to work independently
  • Accurate with good attention to detail
  • Excellent written and spoken communication skills
  • Strong interpersonal skills
  • Ability to handle confidential information with discretion
  • A flexible approach to work and be capable of handling multiple priorities in a fast-paced environment
  • Confident, pro-active, organised and professional attitude
  • Ability to work closely with Board PA’s
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