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P&C Administrator

Madrid - Gran Via, Spain

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JOB DESCRIPTION

Job ID 134619BR

Job Status Employee - Permanent

Category People & Culture

Date posted January 3, 2025

JOB DESCRIPTION

P&C Administrator

Purpose of role: Support in all areas and needs of the Business Partners, P&C regional team, and P&C store teams.
Reports to: P&C Regional Business Partner Iberia
Location: Iberia Regional Office, Madrid
Key Responsibilities:
  1. Support Business Partner and P&C Iberia Regional Office
  • Support Regional Business Partners on reports, presentations, HQ requirements, events, etc. gathering information from the stores and other departments as needed.
  • Liaise with Resourcing on new hires and movements.
  • Manage BP POs requested, follow up and archive P&C invoices.
    • Act as back up as needed,e.g., manage the complete payroll cycle for Iberia P&C Managers and Store Managers, coordinate set up of new hires/leavers manager in Regional Office, etc.
  1. Reporting and data base management
  • Develop and consolidate monthly reports.
  • Keep records and compile statistical reports concerning personnel – related data such as hires, transfers, performance appraisals, absenteeism, turnover rates, etc.
  • Liaise with Aon Health insurance in Portugal for data reporting,new memberships and leavers as well as managing the database of health card numbers.
  • Update managers data base master file for Spain and Portugal
  • Update the file for following up of management movements (SM, P&C, ASM)
  1. People systems
    • Continuous follow up with the People Systems team of the P&C issues, from central office and stores when needed.
    • Record the issues and keep a track record of any update.
    • Solve queries and doubts regarding MWD and Timepro to Regional Office and Retail employees.
    • Request/remove access to MWD for P&C Managers and Supervisors
    • Support NSOs activities related to systems.
  2. Agreements and contracts:
  • Preparation of contracts for managers, promotions, transfers, step up agreements for Iberia managers.
  • Communicate movements to stores and Area Managers
  • Manage the data base shared with Resourcing to keep it updated.
  1. Archive management: (physical and digital documentation for SM and P&C Managers Iberia)
  • Manage and keep updated the physical and digital files according to GDPR.
  • Destruction of documentation in the context of terminations.
Essential knowledge and experience:
  • Experience in a generalist P&C role
  • Experience with HR systems ideally in Peoplenet, Timepro and Myworkday.
  • Broad knowledge of data analysis, reporting and KPIs
  • Experience in the payroll cycle
  • High IT Skills (Excel, PowerPoint, Word)
  • Good English level both spoken and written, at least B2+.
Personal Attributes:
  • Organised, detail-oriented, able to effectively prioritise tasks and demands.
  • Hands-on person, with a proactive approach in delivering solutions.
  • Multitasking, able to work in a demanding and very dynamic environment.
  • Highly customer oriented, focused on supporting the stakeholders and providing solutions.
  • Be a collaborative team player, with excellent interpersonal skills.
  • Operates with a high level of integrity, confidentiality, transparency, and professionalism.
  • Effective communication skills, able to present complex information in an understandable manner.

Behavioural Competencies
  • Working with Others; Influences with passion and energy, exciting people in their vision
  • Decision Making; Makes informed decisions with pace and confidence, in difficult and pressured situations.
  • Self-Direction and Agility; Promotes a culture of optimism, enthusiasm, and mutual support.
  • Customer Experience; Understands, always considers, and delivers for their customer. Demonstrates a high level of trust, collaboration, confidentiality, and diplomacy.
  • Innovation; Implements a plan for managing and responding to innovative ideas and business opportunities.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Fecha fin de publicación interna: 31/10/24

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