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Sourcing Administrator

China, China

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JOB DESCRIPTION

Job ID 140558BR

Job Status Employee - Permanent

Category Supply Chain & Warehousing

Date posted March 25, 2025

JOB DESCRIPTION

Sourcing Administrator

Job Title Sourcing Administrator
Reports To Sourcing Coordinator
Location Shanghai, China
Job Type (Full-Time)

Primark is an international clothing retailer employing more than 70,000 colleagues across 16 countries in Europe and the US. Founded in Ireland in 1969 under the Penny's brand, Primark aims to create maximum joy at minimum cost – less money and less impact on the planet. Primark continues to expand across new and existing markets with the aim of reaching 530 stores by the end of 2026. Every person impacts the culture at Primark. Our values: Caring (we always strive to put people first), Dynamic (we bravely push the boundaries to stay ahead) and Together (we learn more, laugh more and achieve more as a team) outline the behaviours we expect of our people as we work with each other, our customers, our suppliers and our partners. Let’s see what impact you can make!

Sourcing at Primark
Our Sourcing teams are right at the heart of what we do. Surrounded by some of the best specialists in the industry, you’ll bring your own ideas to the business - helping to shape the experience of our customers as part of a forward-thinking team.
Purpose of the Role:
To provide administrative support to the Sourcing team in achieving our objectives of Rationalisation, COO mix,
and Supplier Performance. You will also assist in the efficient coordination of daily activities, including travel arrangements,
expense management, diary scheduling, room bookings, and general administrative tasks for the China office.
Duties & Responsibilities:

What You’ll Do:
  • Engage with multiple stakeholders to ensure queries are resolved efficiently.
  • Provide general administrative support to sourcing team and China office.
  • Organize and schedule supplier meetings, workshops, and conferences as required.
  • Support the sourcing team in tracking and updating supplier and factory records.
  • Maintain accurate data entry and record-keeping to ensure information is up to date.
  • Support in sending and receiving samples.
  • Support in the review and storage of product samples.
  • Support in booking meeting rooms for the sourcing team and Primark visitors as required.
  • Keep meeting room booking and Primark visitors schedule document up to date.
  • Assist with visa processing for Primark visitors and suppliers as well as manage related documentation.
  • Assist with buyers to arrange their China trip as required.
  • Support in arranging airport and railway station transportations for Primark visitors in Shanghai.
  • Support in booking train tickets for Primark visitors travelling in China.
  • Support in organizing lunch when buyers having meetings in Shanghai office as required.
  • Process and manage expenses, ensuring compliance with company policies.

Knowledge & Personal skills:
  • Fluent oral and written Mandarin and English
  • Experience in an administrative role within a busy office environment.
  • IT literate and proficient in Microsoft Office, with strong Excel skills.
  • Excellent communication skills, both verbal and written.
  • Strong organisational and time management skills, with the ability to multitask effectively.
  • Attention to detail and accuracy in data management and documentation.
  • Ability to work independently and as part of a team.
  • Flexible and adaptable approach to work, able to meet tight deadlines.
  • Proactive problem-solving skills and the ability to take initiative.
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